date: Wed, 17 Jan 2007 17:31:30 -0700
from: Susan Solomon <Susan.SolomonatXYZxyza.gov>
subject: Fwd: [Wg1-ar4-clas] Shorter presentations at Paris
to: Isaac Held <Isaac.HeldatXYZxyza.gov>, Ronald Stouffer <Ronald.StoufferatXYZxyza.gov>, firstname.lastname@example.org, peter lemke <plemkeatXYZxyz-bremerhaven.de>
Dear Peter, Isaac, Ron, and Keith
I am writing to let you know that the agenda for our C/LA meeting to
take place in Paris on Saturday and Sunday Jan 27/28 will have your
names listed for a proposed role, and I hope you will be able to
At the end of the second day of the meeting, we will go over the set
of longer 'science presentations' that will be given informally
during the lunchtime sessions. There will be two parallel sessions
from 4-6 pm on Sunday, and I am hoping that Peter/Keith can chair one
dealing with drivers, obs, and paleo, whle Ron and Isaac can chair
one on attribution/sea level/projections.
Earlier on Sat/Sun we will also have gone over the shorter formal
presentations that will be used to start each section of the SPM
during the meeting.
See below for some more information CLAs requested for preparation of
the shorter presentations.
An important point is that the short and long presentations should be
consistent and should strongly support the SPM approval process (see
We are seeking tough chairmen who could a) keep to a strict time
schedule and avoid slippage; b) ensure that a clear statement is made
about what the group conclusion is (e.g., if the group feels that a
particular presentation should be changed, that needs to be made
clear to the person who will hand in the final presentation to the
TSU); and c) helps the group to focus on the need for these
presentations to communicate with policy people (not overly
technical) and help address the comments received (not to digress).
In short, to be tough, fair, constructive, and well organized.
Thanks in advance for considering helping with this. If you feel
you cannot do it, let me know but I will assume silence is agreement
>Date: Mon, 15 Jan 2007 17:08:01 -0700
>From: Susan Solomon <Susan.SolomonatXYZxyza.gov>
>Cc: zhenlin chen <cdcccatXYZxyz.gov.cn>, Martin.ManningatXYZxyza.gov
>Subject: [Wg1-ar4-clas] Shorter presentations at Paris
>X-DPOP: Version number supressed
>We are writing to address the two types of presentations (shorter
>and longer) that are to be given in Paris. A number of you have
>asked about the shorter presentations in particular and we want to
>clarify that here.
>We would like to ask the people who served as section coordinators
>for each section in our TS/SPM meetings to coordinate pulling
>together the shorter presentations of not more than 10 slides
>(Ramaswamy on drivers; Bindoff on observations; Hegerl on
>attribution, Stocker on projections).
>Many of you have kindly already sent around draft material for the
>longer science presentations, and that has been very helpful.
>These will occur informally during lunch breaks, or before the
>morning sessions at the plenary and will not be subject to
>simultaneous translation. The most interested delegates will
>typically find these very helpful, and will want to use them to ask
>In addition, during the regular formal sessions and prior to
>presentation of each of the major sections of the report (drivers,
>observations, attribution, and projections), we will benefit from a
>very short presentation that introduces the section. The speaker's
>words will be subject to simultaneous translation. We suggest that
>the paleo ice core material be covered as part of the drivers, that
>the paleo observations be covered as part of the observations, etc,
>to speed things up (we can switch speakers but keep slides in the
>These shorter presentations are extremely important in setting the
>stage. They must be very short. We will have an absolute limit of
>not more than 10 minutes, preferably 5 minutes for the shorter
>sections of the report namely drivers and attribution). Please do
>not include more than a maximum of 10 slides. Questions will be
>strictly limited by the session chair (Susan or Dahe) to matters of
>clarity (e.g., if an axis isn't clear).
>We will go over both the shorter and the longer presentations
>jointly at our preparatory meeting at the UNESCO center on Sat/Sun
>Jan 27/28 so please come prepared to do that. An agenda for the
>preparatory meeting will be circulated to you shortly.
>The shorter presentations can largely be derived from the longer
>ones. They will be most helpful if:
>- they do seek to provide a general sense of how the section is
>meant to fit together and some key highlights.
>- they present the figures and tables used in the SPM section
>to follow, but do not include figures from the chapters unless
>absolutely essential. Including figures from outside the report
>could create problems and should be avoided.
>- they avoid raising new issues or suggesting changes from the
>distributed SPM. As some of us have seen in the heated discussions
>via email about the MOC, sticking to the agreed consensus obtained
>in the chapter teams is something our colleagues who will not be in
>Paris would appreciate our doing as much as possible. We will need
>to agree to all changes to be presented by us to delegates as a team
>in our preparatory meeting on Jan 27-28. They will choose to seek
>more and that is what we will have to jointly manage.
>- they have very little text on them, as simple as possible.
>- they do not try to cover each bullet.
>You may wish to consider whether it is helpful to alternate speakers
>between your science presentation and these short presentations, so
>that more of you get a chance to speak.
>Some of you asked for sample presentations. You are probably aware
>that we completed a special report on HFCs/ozone in 2005. The
>short presentation on our section (section 2) at that session worked
>extremely well and is appended here as an example in case you want
>to glance at it, along with the SPM itself. We had much less
>material to cover of course and more time to do it (this is more
>than 10 slides but don't be tempted as that was a different
>situation) but we hope this is still helpful.
>We look forward to seeeing you and discussing all of the
>presentations on Jan 27-28.
>Susan, Martin, and Dahe
>Wg1-ar4-clas mailing list
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