from: Marijke Unger <Marijke.UngeratXYZxyzUS.ORG>
subject: draft TOR -Reply
no, i haven't gotten back round to contracts yet. i'll get to it as soon as i can.
>>> Mike Hulme <m.hulmeatXYZxyz.ac.uk> 05/17/99 05:18pm >>>
Here is my first go at a Terms of Reference for the work (ASCII below; RTF
file attached). Phase I budget is as quoted earlier (i.e, �21,750). Any
more than 15 countries will cost about �1,000/country extra, plus printing
costs (roughly just over �2,000 per country excluding translation).
Phase II budget will depend on precise number of brochures and especially
translation requirements. We have native language climate scientists here
in our group for most major language groups which will help keep costs down
- Russia, Japan, German, Portugeuse, etc. My earlier quote for production
costs (about �31,000; 1000 copies for each of 15 countries) did not allow
for distribution costs nor translation costs. The Phase II budget will
take a little longer to sort out.
I hope we can agree the Phase I work and contract very quickly. The other
urgent thing we need to know are your final list of preferred
The person working full-time for me on this is called Nicola Sheard - you
will no doubt interact with her later on.
This should be fun!!
National/Regional Climate Change Scenario Brochures
Draft work plan to WWF from the Climatic Research Unit
Mike Hulme, 17 May 1999
This document sets out the work plan and deliverables for a contract
between UEA/CRU and WWF UK for the preparation and publication of a series
of 15 (?) national/regional climate change scenario brochures, together
with a global overview leaflet, by 11 October 1999, i.e., one week before
COP5. These will be mailed direct to specified WWF offices around the
world. The content of the brochures will be consistent with IPCC TAR
science, will display a consistent house-style across all brochures, and
will, where relevant, relate the climate scenario content to climate
indicators that have a direct bearing on local/regional issues in
biodiversity and nature conservation. The style of the brochures will be
non-technical and be directed at the policy-advisor/public educator level.
Each brochure will be either 4 or 6 pages in length, in full colour and
with the CRU and WWF logos displayed. Each brochure will follow a standard
template and design style with a strong project identity visable for each
country/region. The core information will be communicated through a series
of colour graphs and maps (and maybe a photograph), with easy-to-read text
providing the accompanying description. The core content of each brochure
� some assessment of observed climate trends in each country/region;
� some analysis of country/regionwide future climate change using a
standard set of IPCC TAR consistent scenarios;
� 1-2 indicators of climate change that are relevant for
biodiversity/conservation issues in the country/region.
The science will be consistent with the emerging IPCC Third Assessment
Report and a range of IPCC models will be used to create the scenarios (for
some countries/regions, e.g. Japan, Germany, Australia, national climate
models may receive preference). The SRES forcings will be used. Some (how
many?) of the brochures will be translated and printed in local languages.
In addition to the 15 brochures, a two-sided global overview of climate
change leaflet in English will also be prepared. 1000 copies will be
published of each brochure.
Responsibility for the science will lie solely with Dr M Hulme at CRU as
the named PI; the content and linguistic style will be a shared
responsibility between Dr Hulme and Adam Markham at WWF. Translation will
be co-ordinated by CRU, but conducted in consultation with local WWF
offices. The final English text of each brochure will be approved by Adam
Markham and local language translation approved by the respective national
WWF office where appropriate. Design, production and distribution will be
contracted out to Russell Shorthose Ltd. in Norwich.
Biodiversity/conservation-related climate indicators (e.g. timing of
growing seasons, per cent of country above or below some climate threshold,
etc.) are to be agreed in consultation with Adam Markham and local WWF
offices where relevant. WCMC and relevant IPCC TAR WGII chapters and
authors will also be consulted.
WWF are to supply, if possible, the name and contact details of a nominated
officer for each of the 15 countries/regions with who CRU are able to work.
These individuals must be available for liaison at key dates within the
period June-September 1999.
The project should start as soon as possible. The Phase I contract should
ideally be signed no later than 1 June 1999. A Phase II contract, to cover
the production, translation and distribution costs, should follow by 15
July at latest. Production of the 15 brochures will follow a staggered
timetable, aiming to produce brochures at intervals between 1 August and 11
October 1999. The precise scheduling and order of production to be agreed
between CRU and WWF.
Budget for Phase I
Phase I budget is to cover CRU staff and research costs, consumables,
travel and miscellaneous expenses. Phase II budget is to cover brochure
design and printing costs, together with translation and distribution.
Payment for Phase I on signing of contract. The contract will be issued by
WWF UK, through whom payments will be made.
Total budget for Phase I (assuming contract is with WWF-UK and therefore
free of overheads) is �21,750.
The PI in CRU will be Dr M Hulme. The nominated WWF officer is Adam Markham.
Start date: 1 June 1999 End date: 31 October 1999