Friday, April 13, 2012

3401.txt

date: Tue Dec 16 16:43:40 2008
from: Phil Jones <p.jonesatXYZxyz.ac.uk>
subject: Re: Invoice to University of Reading on R14665
to: ian renfrew <i.renfrewatXYZxyz.ac.uk>

Ian,
I passed this onto you. If you have a research grant then you have
to sign for things like this. What you have to do this time is just
to sign it to say the goods or whatever have been received.
I used to be able to do this for Nathan's grant, but it seems
I can't now. I am already a signee on all grants, but since recently this
has been restricted to just my grants. I complained about
this, but was told I had to fill in a separate form for each grant!
You should be able to look at this grant on the PMA system as
I can't. But, I bet no-one in SCI Finance knows Nathan has left!
Sorry to drop this on to you. I thought you were a signatory.
Cheers
Phil
At 16:26 16/12/2008, you wrote:

Dear Finance people,
Can someone tell me what the conclusion of all this was?
In plain english please.
I've just received an invoice from Reading.
Should I throw it in the bin?
Or pass to someone - if so who.
I am not qualified to sign it, as the expenses are not something I can check.
thanks Ian
Doyle Richard Dr (RBS) wrote:

Yes and this is exactly what has happened with this grant. All costs for Reading and BAS
were split out in the budget headings. So far there is no spend under these collaborator
"W" headings. It seems to me that any invoices from Reading or BAS not charged to the
"W" headings should be recharged as appropriate, by the school/faculty. Future invoices
from the collaborators should be charged to the appropriate heading, as is the normal
procedure.

Richard
__________________________________________________________________
*Dr Richard Doyle, Research Contracts Associate*
University of East Anglia
*Tel:* 01603 591483 | *Fax:* 01603 591550
*Email:* richard.doyleatXYZxyz.ac.uk |* Web:* [1]www.uea.ac.uk/reeo
Research, Enterprise & Engagement Office, The Registry, University of East Anglia,
Norwich, NR4 7TJ.
University companies registered in England: UEA Enterprises Ltd (Company No. 02626389);
UEA
Consulting Ltd (Company No. 6477521); SYS Consulting Ltd (Company No. 04045713).
Registered
Office: The Registry, University of East Anglia, Norwich, NR4 7TJ
__________________________________________________________________
This email may contain privileged information. If you are not the intended recipient
please notify the sender and delete all copies.

------------------------------------------------------------------------
*From:* Janice Darch [[2]mailto:J.Darch@uea.ac.uk]
*Sent:* Monday, November 17, 2008 10:24 AM
*To:* Doyle Richard Dr (RBS); Reynolds Elly Mrs (ACAD);
npgillettatXYZxyzglemail.com
*Cc:* Renfrew Ian Dr (ENV); Jones Philip Prof (ENV)
*Subject:* Re: Invoice to University of Reading on R14665
Hi ,
Collaborator and coIs are different things in NERC speak.If a PI from UEA and a
CoI from say Reading put their costs on the same
form the CoI's actual DA cost go into the same budget as ours and
have to be split out at award stage by the PI's institution.
Janice
_____________________________________________________________________________
Dr J. P. Darch
Research Manager
School of Environmental Sciences
University of East Anglia
Norwich
NR4 7TJ
UK
Tel :+44 (0)1603 592994
Mobile:+44 (0)7796932595
Fax: +44 (0)1603 592535
----- Original Message -----
*From:* Doyle Richard Dr (RBS) <[3]mailto:Richard.Doyle@uea.ac.uk>
*To:* Reynolds Elly Mrs (ACAD) <[4]mailto:E.Reynolds@uea.ac.uk> ;
npgillettatXYZxyzglemail.com <[5]mailto:npgillett@googlemail.com> ;
Darch Janice Dr (SCI) <[6]mailto:J.Darch@uea.ac.uk>
*Cc:* Renfrew Ian Dr (ENV) <[7]mailto:I.Renfrew@uea.ac.uk> ; Jones
Philip Prof (ENV) <[8]mailto:P.Jones@uea.ac.uk>
*Sent:* Monday, November 17, 2008 10:00 AM
*Subject:* RE: Invoice to University of Reading on R14665
Dear All,

(Note my email address is richard.doyleatXYZxyz.ac.uk
<[9]mailto:richard.doyle@uea.ac.uk>, I have not received any
previous emails regarding this sent to r.doyleatXYZxyz.ac.uk
<[10]mailto:r.doyle@uea.ac.uk>)

The collaborator costs are under the following headings:

Staff - WS
Travel and Subsistence - WT
Indirect and Estates - WI

Invoices can be charged by the PI to these headings. Any
invoices from Reading or BAS not charged under these headings
should be recharged. I can send out copies of the subcontracts
if required - let me know.

If there are any further queries please let me know.

Regards,

Richard
__________________________________________________________________
*Dr Richard Doyle, Research Contracts Associate*
University of East Anglia
*Tel:* 01603 591483 | *Fax:* 01603 591550
*Email:* richard.doyleatXYZxyz.ac.uk |* Web:* [11]www.uea.ac.uk/reeo
Research, Enterprise & Engagement Office, The Registry,
University of East Anglia, Norwich, NR4 7TJ.
University companies registered in England: UEA Enterprises Ltd
(Company No. 02626389); UEA
Consulting Ltd (Company No. 6477521); SYS Consulting Ltd
(Company No. 04045713). Registered
Office: The Registry, University of East Anglia, Norwich, NR4 7TJ
__________________________________________________________________
This email may contain privileged information. If you are not
the intended recipient please notify the sender and delete all
copies.

------------------------------------------------------------------------
*From:* Reynolds Elly Mrs (ACAD)
*Sent:* Monday, November 17, 2008 9:25 AM
*To:* npgillett@googlemail.com; Darch Janice Dr (SCI); Doyle
Richard Dr (RBS)
*Cc:* Renfrew Ian Dr (ENV); Jones Philip Prof (ENV)
*Subject:* RE: Invoice to University of Reading on R14665
Dear All

It is not as simple as transferring money from one heading
to another.

All monies under DA (Directly Allocated) budgets go
automatically to the School. All DI (Directly Incurred)
budgets are those which are available for spend by the PI.
Invoices cannot, therefore, be charged against DA budgets.

I am surprised that Lesley Gray was written in under DA
costs surely these should have gone under DI costs? I
note that there is a heading on this account for
Collaborators staff costs - is this budget by any chance
related to Lesley Grays costs?

Regards

Elly


------------------------------------------------------------------------
*From:* npgillettatXYZxyzglemail.com
[[12]mailto:npgillett@googlemail.com] *On Behalf Of *Nathan Gillett
*Sent:* 13 November 2008 18:17
*To:* Darch Janice Dr (SCI)
*Cc:* Doyle Rebecca Ms (EDU); Mcgonagle Laura Mrs (SCI);
Renfrew Ian Dr (ENV); Jones Philip Prof (ENV)
*Subject:* Re: Invoice to University of Reading on R14665

Hi Janice,
Thanks very much for looking into this - it sounds like
you're well on the way to sorting this out. The earlier
invoice has been paid already from the consumables budget of
the project - it was for �3436.89 and I think this was all
DA costs for Lesley Gray. I think the payment was authorized
by Phil Jones sometime in August. If possible could we get
the consumables budget reimbursed with these DA costs?
Thanks very much,

Nathan

2008/11/13 Janice Darch <J.Darch@uea.ac.uk
<[13]mailto:J.Darch@uea.ac.uk>>
Hi,
Well Christine Webster just brought another invoice from
Reading for DA costs to me to sign. It is :

�679.47 for period 1.6.08 to 31.8.08
Invoice No 94180

Apparently SCI Fin were aware but had not until now set
up codes to pay them from..However neither Christine nor
I have seen the invoice that you are chasing which is an
earlier one . If any one has it please let me know and it
can be processed.
Janice

_____________________________________________________________________________
Dr J. P. Darch
Research Manager
School of Environmental Sciences
University of East Anglia
Norwich
NR4 7TJ
UK
Tel :+44 (0)1603 592994
Mobile:+44 (0)7796932595
Fax: +44 (0)1603 592535
----- Original Message -----
*From:* Janice Darch <[14]mailto:J.Darch@uea.ac.uk>
*To:* r.doyle@uea <[15]mailto:r.doyle@uea>
*Cc:* Nathan.GillettatXYZxyzgc.ca
<[16]mailto:Nathan.Gillett@ec.gc.ca> ; l.mcgonagle@uea
<[17]mailto:l.mcgonagle@uea>
*Sent:* Thursday, November 13, 2008 10:42 AM
*Subject:* Fw: Invoice to University of Reading on R14665

Dear Richard,
It seem that UEA may have pocketed the DA costs for
Reading in this contract rather than passing it on to
them. I have copied this to Laura too.Can you look into
this please as we don't want to pay Exeter out of the
UEA DI money.
Thanks,
Janice

_____________________________________________________________________________
Dr J. P. Darch
Research Manager
School of Environmental Sciences
University of East Anglia
Norwich
NR4 7TJ
UK
Tel :+44 (0)1603 592994
Mobile:+44 (0)7796932595
Fax: +44 (0)1603 592535
----- Original Message -----
*From:* Nathan Gillett <[18]mailto:Nathan.Gillett@ec.gc.ca>
*To:* Janice Darch <[19]mailto:J.Darch@uea.ac.uk>
*Cc:* ian renfrew <[20]mailto:i.renfrew@uea.ac.uk>
*Sent:* Wednesday, November 12, 2008 5:45 PM
*Subject:* Re: Invoice to University of Reading on R14665

Hi Janice,
Thanks for the reply. I checked the proposal, see
attached, and there is a �5736 cost estimate for Lesley
Gray's salary costs (pg 5). On pg 4 this is listed under
'Directly allocated: Investigators' - so we did include
this funding in the proposal. This money must have been
paid to someone - either Reading or UEA. If UEA has not
been paid this money, then perhaps it has been paid to
Reading by NERC. If UEA has been paid this money, then
there must be a mechanism for paying investigators'
costs under FEC to other institutions - other projects
must be in a similar situation. We definitely did not
budget for this money to come out of the consumables budget.

Cheers,

Nathan

2008/11/11 Janice Darch <J.Darch@uea.ac.uk
<[21]mailto:J.Darch@uea.ac.uk>>
Dear Nathan,
We cannot spend indirect costs as that money does not
come in to ENV accounts.
Janice


_____________________________________________________________________________
Dr J. P. Darch
Research Manager
School of Environmental Sciences
University of East Anglia
Norwich
NR4 7TJ
UK
Tel :+44 (0)1603 592994
Mobile:+44 (0)7796932595
Fax: +44 (0)1603 592535
----- Original Message -----
*From:* Nathan Gillett <[22]mailto:Nathan.Gillett@ec.gc.ca>
*To:* Janice Darch <[23]mailto:J.Darch@uea.ac.uk>
*Cc:* Jones Philip Prof (ENV)
<[24]mailto:p.jones@uea.ac.uk> ; ian renfrew
<[25]mailto:i.renfrew@uea.ac.uk>
*Sent:* Monday, November 10, 2008 8:25 PM
*Subject:* Re: Invoice to University of Reading on
R14665

Hi Janice,
I just wanted to check again that that invoice from
Reading for �3436.89 has been adquately dealt with.
I got the email below suggesting this had been paid
out of consumables, but I'm pretty sure this is FEC
costs for Lesley's time on the project, and
therefore should have come out of project overheads,
not consumables. In the proposal we budgeted for
Lesley's FEC costs to come out of overheads rather
than consumables. If this is impossible to change
now, then no problem - but if possible, it would be
good to keep this on overheads rather than running
down funds available for travel and consumables for
the rest of Alexey's time on the project. Either
way, could you let me know how this has been dealt with?

Thanks,

Nathan
2008/10/23 Nathan Gillett <Nathan.Gillett@ec.gc.ca
<[26]mailto:Nathan.Gillett@ec.gc.ca>>
Hi Janice, Phil,
I just wanted to check that this invoice was for
consumables (e.g. not Lesley's time on the project,
which should come out of overheads), and is
consistent with the contract worked out with
Reading. When we wrote the proposal, I included some
FEC costs for Lesley's time on the project, as well
as some travel support - but I don't think we agreed
to fund consumables in Reading.

Cheers,

Nathan

---------- Forwarded message ----------
From: *Hopley Hilary Mrs (SCI)* <H.Hopley@uea.ac.uk
<[27]mailto:H.Hopley@uea.ac.uk>>
Date: 2008/10/23
Subject: Invoice to University of Reading on R14665
To: "Gillett Nathan Dr (ENV)" <N.Gillett@uea.ac.uk
<[28]mailto:N.Gillett@uea.ac.uk>>
Dear Nathan
Phil Jones has arranged for us to pay an invoice to
Reading for costs on
this project for the period 01.03.07-31.05.08. This
has taken the
consumables budget slightly over spent. You may need
to consider viring
some money fron travel to consumables if you plan
further consumable
spending. I have attached a form in case you need
to do this.
Hilary
Hilary Hopley
Administrative Assistant
Faculty of Science
Bio 0.20
University of East Anglia
Norwich
NR4 7TJ
Tel:01603 591017
Fax:01603 259492
--
****************************************************************************
Dr Nathan Gillett,
Canadian Centre for Climate Modelling and Analysis,
University of Victoria,
PO Box 3065, STN CSC,
Victoria, BC, V8W 3V6,
Canada.
Tel: (250) 363 8264
Fax: (250) 363 8247
Email: Nathan.GillettatXYZxyzgc.ca
<[29]mailto:Nathan.Gillett@ec.gc.ca>

****************************************************************************
--
****************************************************************************
Dr Nathan Gillett,
Canadian Centre for Climate Modelling and Analysis,
University of Victoria,
PO Box 3065, STN CSC,
Victoria, BC, V8W 3V6,
Canada.
Tel: (250) 363 8264
Fax: (250) 363 8247
Email: Nathan.GillettatXYZxyzgc.ca
<[30]mailto:Nathan.Gillett@ec.gc.ca>

****************************************************************************
--
****************************************************************************
Dr Nathan Gillett,
Canadian Centre for Climate Modelling and Analysis,
University of Victoria,
PO Box 3065, STN CSC,
Victoria, BC, V8W 3V6,
Canada.
Tel: (250) 363 8264
Fax: (250) 363 8247
Email: Nathan.GillettatXYZxyzgc.ca
<[31]mailto:Nathan.Gillett@ec.gc.ca>

****************************************************************************
--
****************************************************************************
Dr Nathan Gillett,
Canadian Centre for Climate Modelling and Analysis,
University of Victoria,
PO Box 3065, STN CSC,
Victoria, BC, V8W 3V6,
Canada.
Tel: (250) 363 8264
Fax: (250) 363 8247
Email: Nathan.GillettatXYZxyzgc.ca <[32]mailto:Nathan.Gillett@ec.gc.ca>
****************************************************************************

--
Dr Ian A. Renfrew
Reader in Climate System Dynamics
School of Environmental Sciences
University of East Anglia
Norwich, NR4 7TJ, United Kingdom
Room: 2.33
tel: 01603 592557
fax: 01603 591327
email: i.renfrewatXYZxyz.ac.uk
[33]http://lgmacweb.env.uea.ac.uk/e046/home.htm
----------------------------------------------

Prof. Phil Jones
Climatic Research Unit Telephone +44 (0) 1603 592090
School of Environmental Sciences Fax +44 (0) 1603 507784
University of East Anglia
Norwich Email p.jonesatXYZxyz.ac.uk
NR4 7TJ
UK
----------------------------------------------------------------------------

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