Monday, May 7, 2012

3906.txt

cc: p.jones@uea.ac.uk, "Tim Osborn" <t.osbornatXYZxyz.ac.uk>, m.agnew@uea.ac.uk, r.warren@uea.ac.uk, a.footitt@uea.ac.uk, a.franco@uea.ac.uk, william.cheung@uea.ac.uk, susan.johnson@uea.ac.uk, j.darchatXYZxyz.ac.uk
date: Thu, 25 Jun 2009 09:05:02 +0100 (BST)
from: A.FootittatXYZxyz.ac.uk
subject: Re: UEA involvement in the CCRA tender
to: "Clare Goodess" <C.GoodessatXYZxyz.ac.uk>

Hi Clare/all,

My thoughts inline....

> First, we need to agree whether this is handled
> as a research (through Janice) or consultancy
> (through Sue) proposal.

This needs to go through consultancy not research....in any case Janice
needs time to work up FEC costings and all via research route and
typically with these sorts of things you don't finally hammer down and
agree inputs and costs across a project until a few days beforehand.

Overall, it seems that
> - > and will need to tell the university whether or
> not we want to take the money as salary or not.

No we don't, you don't decide what to do with the money until it's payout
time...there are a number of options - take as (non-pensionable) bonus,
donate to school pot or, if you can get it past finance you can try and
charge yourself as a direct cost (to Tyndall/CRU or whatever) and attempt
to get the money transferred....if you're lucky enough to be a Prof - Phil
might have one - you can transfer to that via the school - Jacquie B and
me have talked about this in the past - lots of options but all have got
ages to decide and each individual can choose what to do.


> Related to this decision is that of day rates. It
> has been proposed that standard day rates should
> be used for all Tyndall people. These would apply as follows to UEA
> people:
>
> Phil: �750
> Tim, Rachel, Anthony, Aldina, William, Clare: �550
> Maureen: �450
>
> But please see the email forwarded below from Sue
> Johnson about these rates. They would be
> top-sliced by 25%, but Sue's suggestion that we
> may wish to up them by 25% would put us out of step with other Tyndall
> groups.

We should be very cautious of increasing further...i.e. don't even think
about it...agreement of these (common range of) rates for different levels
was my suggestion because we are competing with consultancies, these are
the level of rates that they have and if you go higher then your bid is
both expensive and stands no hope of passing the value for money tests -
for example, we lost a bid for us and Geoff Darch at Atkins because costs
were too high for a few of the Tyndall members and could/would not reduce
them by the 20% asked of us by the Environment Agency - result - they gave
it to someone else when we were the preferred bidder...greed loses you the
prize

...my recommendation is to stick with where they are and if you really
have increase anything - increase the days and just do it in a shorter
time -this still makes your bid more expensive overall but at least it
looks better in the value for money tests.


> Second, we need to decide who will lead the UEA involvement.

Is this for Sue and administration or for interactions with AEA?

>
> This answers most of the questions from Sue
> Johnson below - except - are there any other UEA
> people who will be named in the proposal? The
> only other UEA names I've seen in any of the
> emails are Asher Minns and Bob Watson.

I don't think so

> The final issue to mention now is the letters of
> agreement and datasets and planned research
> templates that AEA has sent out. We have just
> returned these on behalf of CRU. William will
> also complete and return this information to AEA
> - and Aldina should do the same. Rachel/Anthony -
> will you do this for the two of you?

I haven't seen these things from AEA - could you forward them?


> I'd be very grateful for your rapid responses to these questions.
>
> Best wishes, Clare
>
>
>
>>Subject: FW: Costing
>>Date: Wed, 24 Jun 2009 14:49:15 +0100
>>X-MS-Has-Attach:
>>X-MS-TNEF-Correlator:
>>Thread-Topic: Costing
>>Thread-Index: AcnwwQ6HB1jQHcGmQJ+qCEUfFW1FdgEEJPmw
>>From: "Johnson Sue Mrs \(ACAD\)" <Susan.JohnsonatXYZxyz.ac.uk>
>>To: "Goodess Clare Dr \(ENV\)" <C.GoodessatXYZxyz.ac.uk>
>>
>>Hi Clare,
>>
>>I have just spoken with Janice about this and we wondered:
>>
>>1. How far this had progressed?
>>
>>2. Who was the UEA lead?
>>
>>3. If a decision had been made as to whether it
>>was consultancy or research and who had made that decision?
>>
>>4. Who else from UEA is involved?
>>
>>Kind regards,
>>
>>Sue.
>>
>>
>>
>>----------
>>Sue Johnson, Consultancy Manager
>>University of East Anglia
>>
>>Tel: 01603 591578 | Fax: 01603
>>591550 | Email: <mailto:susan.johnson@uea.ac.uk>susan.johnson@uea.ac.uk
>>Web: <http://www.uea.ac.uk/business>www.uea.ac.uk/business
>>
>>Research, Enterprise & Engagement Office, The
>>Registry, University of East Anglia, Norwich, NR4 7TJ.
>>
>>University companies registered in England: UEA
>>Enterprises Ltd (Company No. 02626389);UEA
>>Consulting Ltd (Company No. 6477521); SYS
>>Consulting Ltd (Company No.
>>04045713). Registered Office: The Registry,
>>University of East Anglia, Norwich, NR4 7TJ
>>
>>
>>----------
>>This email may contain privileged information.
>>If you are not the intended recipient please
>>notify the sender and delete all copies
>>
>>
>>
>>
>>----------
>>From: Johnson Sue Mrs (ACAD)
>>Sent: Friday, June 19, 2009 10:34 AM
>>To: Goodess Clare Dr (ENV)
>>Subject: Costing
>>
>>Hi Clare,
>>
>>I have had a look at the day rates, they seem
>>fine, basically we can charge what the client
>>will pay but I'm sure that price will be an
>>issue here and it's probably better if each HEI
>>charges roughly the same for their academics depending on their grade.
>>
>>Few points to remember:
>>
>>We have to charge VAT on consultancy.
>>
>>You should make sure that you have a travel
>>budget if you are going to be required to attend meetings.
>>
>>Are there any other 'costs' that should be included?
>>
>>ENV will top slice the total cost by 10% and
>>there is a 15% management fee so basically you
>>will have a choice to make regarding the
>>remainder (75%) you can either take this
>>personally via payroll or choose to 'gift' some
>>or all of it into a school consultancy income
>>account where it can be used for travel, equipment, etc.
>>
>>If you wanted to maximise the amount that you
>>receive you could ask Jim to increase the UEA
>>daily rates he has given by 25% to cover this.
>>
>>Kind regards,
>>
>>Sue.
>>
>>
>>----------
>>Sue Johnson, Consultancy Manager
>>University of East Anglia
>>
>>Tel: 01603 591578 | Fax: 01603
>>591550 | Email: <mailto:susan.johnson@uea.ac.uk>susan.johnson@uea.ac.uk
>>Web: <http://www.uea.ac.uk/business>www.uea.ac.uk/business
>>
>>Research, Enterprise & Engagement Office, The
>>Registry, University of East Anglia, Norwich, NR4 7TJ.
>>
>>University companies registered in England: UEA
>>Enterprises Ltd (Company No. 02626389);UEA
>>Consulting Ltd (Company No. 6477521); SYS
>>Consulting Ltd (Company No.
>>04045713). Registered Office: The Registry,
>>University of East Anglia, Norwich, NR4 7TJ
>>
>>
>>----------
>>This email may contain privileged information.
>>If you are not the intended recipient please
>>notify the sender and delete all copies
>>
>>
>
> Dr Clare Goodess
> Climatic Research Unit
> School of Environmental Sciences
> University of East Anglia
> Norwich
> NR4 7TJ
> UK
>
> Tel: +44 -1603 592875
> Fax: +44 -1603 507784
> Web: http://www.cru.uea.ac.uk/
> http://www.cru.uea.ac.uk/~clareg/clare.htm
>
>
>


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