date: Wed, 23 Feb 2005 13:17:29 +0000
from: Keith Briffa <k.briffaatXYZxyz.ac.uk>
subject: Re:workshops -URGENT
to: "Michael Diepenbroek" <mdiepenbroekatXYZxyzgaea.de>, "'Eystein Jansen'" <eystein.jansenatXYZxyz.uib.no>
we are in serious problem with budget in WP1 - can your budget strectch to
a series of workshops (Eystein has said some might be centrally funded ,
but we would be helped if we could refund some also from WP5 - and
especially. This could be "consultancy" money that we have chopeed that was
going to pay for data providers. Even 100K E would be a help.
KeithAt 07:53 23/02/2005, Michael Diepenbroek wrote:
>Hi Eystein, Keith,
>we could move the data gathering workshops to WP 5. I remember that this
>was discussed before.
>Dr. Michael Diepenbroek
>WDC-MARE / PANGAEA - www.pangaea.de
>MARUM - Institute for Marine Environmental Sciences
>POP 330 440
>Phone ++49 421 218-65590, Fax ++49 421 218-9570
>IP Phone ++49 421 57 282 970
> > -----Urspr�ngliche Nachricht-----
> > Von: Eystein Jansen [mailto:email@example.com]
> > Gesendet: Mittwoch, 23. Februar 2005 08:20
> > An: Keith Briffa
> > Cc: firstname.lastname@example.org; erick.larsonatXYZxyzuib.no
> > Betreff: Re: travel, workshops,management
> > Keith and other SCC members.
> > The budget squeeze is problematic and we face
> > the problem of meeting the reality of doing what
> > we were told to do: establish one large paleo
> > project that showed the community could team up,
> > avoid being split up in several projects with
> > different foci, and then adjusting this to the
> > level of funding the EU will be able to provide,
> > which is probbaly 50% less than what the project
> > really needs.
> > I appreciate all the problems you are faced with.
> > With respect to travels, I think one travel per
> > year of 1-2 kEuros, depending on where people
> > live, for the PI and those employed in a Task
> > to do the job is reasonable. This allows
> > participation in key workshops and/or
> > international meetings when science is ready for
> > presentation and dissemination, for the duration
> > of the period the Task is being performed.
> > If there are excessive travel requests, they need
> > to be cut. If not now, then they will be in the
> > contract negotiations when we trim the budget
> > for each partner to get to the budget we have
> > been given by the EU. Thus we should not do too
> > much micro-management of budgets now, since all
> > items and all partners will be revisited in the
> > contracts phase anyhow, but exsessive demands
> > need be dealt with.
> > In terms of management:
> > There are two management aspects:
> > 1. The science management.
> > 2. The project management, including financial matters, reporting
> > What you ask for concerns 1. As I indicated in
> > the meeting in London, I think it is fair to
> > support the work of the WP leaders/co-leaders of
> > WP 1-4 and 6,7 with science management
> > resources. My indication then was about 1
> > month/year for the duration of the WP. If we
> > assume that each has a lifetime of 3 years ,
> > this amounts to 36 months of salary. My
> > thinking is that we need to distinguish science
> > management from Project management - project
> > office etc. This will also help balancing the
> > management costs and avoid having inflated
> > "office-costs", and show that we prioritise
> > having science done. And for that we also need
> > science management to support your work in
> > efectively leading the WP to reach their
> > objectives.
> > Thus the best thing is to add 1 month to your
> > institution�s budgets per year for a three year
> > period, justified as WP scientific management.
> > This can be accomodated by increasing the
> > overall WP budgets accordingly. Hence, do not ban
> > these costs, but add them to the grand total of
> > the WP. I will then reduce the central
> > management budget accordingly, and let this only
> > deal with running the project office, centrally
> > funded meetings and take care of the "mercantile"
> > management.
> > Workshops
> > We need to detail how workshops are funded.
> > There will be some workshops that are for all
> > partners, only a few.
> > Then we have the workshops to integrate data,
> > which is particularly intense in WP 1.
> > Particuarly in WP 1, these also involve people
> > from outside the consortium.
> > I think some workshop support needs to come from
> > the central budget. I don�t think we are at the
> > level ofdetail which makes it possible to
> > identify excactly what we need outside of the
> > first 18 months. Given the importance and the
> > magnitude of the WP 1 data gathering efforts,
> > and the tight squeeze on budgets, I am inclined
> > to say that the data gathering workshops needed
> > in the first half should be funded outside of
> > the WP 1 budget of 3.7 mill. We can detail how
> > this is done later, whether by moving costs or
> > inside the management budget.
> > Hope this clarifies some things. Comments welcome.
> > I am available on mobile phone today 9-12 and
> > after 6 PM (+47906 18 858) for discussions.
> > Central Europe time.
> > best wishes,
> > Eystein
> > >Oyvind
> > >it is clear that we need some general formula
> > >for working out the travel, management costs.
> > >People have used random numbers . We are having
> > >to make hard cuts - and there is no room for
> > >random, inflated or unreasonable costs for the
> > >above. We do not know how this has been handled
> > >across WPs
> > >but I feel you need to specify a standard amount
> > >for institutional travel , that will be balanced
> > >by the use of carefully chosen locations for
> > >meetings.
> > >Also what can be included as management costs?
> > >In the situation we find ourselves in , real
> > >management costs should be born by the
> > >management budget - so do we have a rule to ban
> > >these across the WP costs? If we do this in WP1
> > >, it should be likewise elsewhere. Where people
> > >need resources to pay salaries , this should
> > >take preference.
> > >Also we have insufficient funds for holding
> > >"workshops" - so a random approach to these must
> > >also be avoided . Can the database WP pay for
> > >these? We need at least 1 per task , and at
> > >least 1 large one across tasks in WP1 . We have
> > >no money for radiocarbon dates as far as I can
> > >see - so where will these come from. We are
> > >reducing the budget as you instructed , but this
> > >must be helped by answers to the questions
> > >above. Thanks
> > >Keith
> > >
> > >--
> > >Professor Keith Briffa,
> > >Climatic Research Unit
> > >University of East Anglia
> > >Norwich, NR4 7TJ, U.K.
> > >
> > >Phone: +44-1603-593909
> > >Fax: +44-1603-507784
> > >
> > >http://www.cru.uea.ac.uk/cru/people/briffa/
> > --
> > ______________________________________________________________
> > Eystein Jansen
> > Professor/Director
> > Bjerknes Centre for Climate Research and
> > Dep. of Earth Science, Univ. of Bergen
> > All�gaten 55
> > N-5007 Bergen
> > NORWAY
> > e-mail: eystein.jansenatXYZxyz.uib.no
> > Phone: +47-55-583491 - Home: +47-55-910661
> > Fax: +47-55-584330
> > -----------------------
> > The Bjerknes Training site offers 3-12 months fellowships to PhD
> > More info at: www.bjerknes.uib.no/mcts
Professor Keith Briffa,
Climatic Research Unit
University of East Anglia
Norwich, NR4 7TJ, U.K.